Title: Staff Accountant - AR/AP Manager
Location: Jacksonville, FL
Compensation: $50k - $60k annually
Client Company Profile - For more than 50 years, our client has been recognized for its outstanding commitment to the highest quality and safety standards in steel fabrication. They are an industry leader in steel fabrication, steel erection, and the design-build concept of structural framing. Servicing the entire United States, including Puerto Rico as well as the Caribbean, they provide turnkey value engineering services from design through the steel erection phase.
Quickbooks Experience Required
•Reconcile bank/book balance daily
•Reconcile forecast spreadsheet to actual cash balance for current date
•Update cash spreadsheet to forecast 90-120 days
•Update balance sheet detail spreadsheet, look for items requiring adjustment. Present adjusting entries to Finance Director. Make adjusting entries as required.
•Set up recurring entries for accruals and prepaid expenses
•Reconcile month-end bank statements (Operating and Payroll accts)
•Record bank fees and nightly sweep in Timberline to update daily cash balance
•Record monthly entries to adjust overhead (from Payroll reports)
•Update WIP schedule at month-end; make JEs as required
•Assist Finance Director in monthly financial reporting
•Calculate and make monthly payments for workers' compensation self-audit
•Meet with insurance auditor if necessary for general information and payroll reports
•Ad hoc reporting as needed
•Code administrative invoices
•Forward shop invoices to shop supervisor, match up P.0.s to invoices, and code from P.O.
•Seek invoice approvals from PMs
•File pending invoices
•Prepare weekly check run:
•Select invoices to pay; print checks; match checks to invoices; obtain signatures on checks; stuff checks and give to Executive Assistant to mail; file paid invoices
•Fill out credit applications, take to Finance Director to sign, scan and e-mail
•Pay specific A/P invoices either online or by phone
•Record ACH transactions in Timberline
•Process AMEX statement:
•Match receipts to statement
•Track down any missing receipts•Log Insurance certificates into Timberline and file in binder
•Reconcile monthly A/P statements
•Add new vendors in Timberline, including W-9 and insurance information
•Answer A/P calls and e-mails, advise on est. payment time
•Property Investment Company:•Keep up with due dates in order to pay bills on time, write checks, and mail.
•Prepare deposits - monthly.
•Reconcile monthly bank statement.
•Update Blackbook showing GL detail.
NOW Hiring Heroes, Inc. (NHH) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or genetics. In addition to federal law requirements, NOW Hiring Heroes, Inc. and all client companies of NHH comply with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training, etc.. For more information on NHH's EOE program or to report a violation, Follow this link